You can create an entire calendar of online and in-person events for staff to view and book onto. You can also place individuals onto events by utilising the Flood Fill CPD activities feature should you wish.
You will need to have been granted admin permission to Training and CPD Activities (Flood Fill). A user with Admin permissions is able to give you access to this if required.
Creating your event
- Head to Admin and select Training from the left-hand navigation menu
- Select Add new event in the top right-hand corner
- Give your event a title and description
- Adding Keywords is optional but can help staff search for the event
- Add the first event objective for this event. Click on the 'Add another event objective' link to add further objectives
- Enter the date and the time of the event before adding the duration
- If the event is online tick the box and add the meeting link to the URL box.
- If the event is in–person add the venue.
- Add the details of the main contact for the event and the name of the facilitator
- Add the number of places available if applicable
- Ticking 'Automatically create a booking' will generate and confirm the booking for the user when the CPD activity is created, allowing CPD Team approval to be bypassed
- You can add further booking instructions if required
- It is possible to link the event to your Organisation Objectives by clicking show details and view all to expand. Tick against all that apply
- In the notifications section, you can select particular individuals or groups you wish to notify about the event. Leaving this section blank means that all users in your organisation will be notified.
- You can also limit visibility according to role by unticking the box and selecting only those you wish to be able to view the event
- Clicking save without publishing will save your progress but the event will not be visible.
- When you’re ready to publish ensure the box is ticked before clicking on save.
Once published, users will receive a notification and can find the event within the training area in the left hand navigation.
Flood Fill
You can flood fill this event to users' portfolios when it is unpublished
- This allows you to add the training to the portfolios of individuals who are required to attend before publishing the event to open it up to others at a later date.
- This is particularly useful when places are limited but the training must be completed by named individuals in your setting.
- Learn more about this in the Managing a Training Event guide linked below.
See our guide on Managing a Training Event to learn about related functionality such as how to duplicate cancel or delete training events, view bookings, add resources and view reports.